Absences/Lates/Truancies

ATTENDANCE

Regular and punctual attendance at school is critical for the student’s learning and achievement of course expectations.

In addition, attendance at scheduled activities such as masses, and assemblies is compulsory.  If a student is absent, the school must be notified PRIOR to the absence by a phone call from a parent or guardian or from the student if 18 years or older, or a note of explanation is to be brought to the Attendance Secretary upon the return to school.  A message may also be recorded between 4:00 p.m. and 8:00 a.m. daily by phoning 905-842-7122.  Medical and dental appointments should be made outside of school hours where possible. Frequent absences from school may jeopardize a student’s successful completion of a course.

St. Thomas Aquinas has a 5-10-15 attendance policy.  The 5-10-15 attendance policy is for absences resulting from withdrawal from class due to lateness and/or being out of uniform, illness, vacations, appointments, parent withdrawal, or suspensions.  Curricular absences due to school activities (athletics, filed trips retreats,) are not included in the 5-10-15 attendance totals for attendance totals.

Although trips and vacations may provide diverse learning experiences, the school does not support (academically) travel or vacations during class time.  The content covered in each course is important and requires regular attendance.  While parents may choose to travel during the school year, the time missed from class is recorded as an absence and counted in the total absence record for the semester.  A significant number of absences places a student’s mark in jeopardy due to the loss of instructional time and assessment and evaluation becomes problematic. It must also be acknowledged that some experiences missed during elective extended absences cannot be simulated out of the classroom. Due to these reasons, the school is strongly opposed to extended absences and examinations, culminating activities, and tests may not be rescheduled.  Prior to the trip, students must consult with their teachers to make notes on what will be covered in each course.

Any assignments due while students are away should be completed and submitted prior to the trip to ensure that they are accepted.  All notification of absence due to vacation or family trip must be submitted in writing to the Principal, Vice-Principal and classroom teacher.

Students are responsible for all course work and assignments while absent.  A doctor’s note may be required when missing a test, examination, or culminating activity due to illness.

Students who miss one or more classes during the school day will not be allowed to participate in any extra-curricular activity at the end of that school day without the permission of the school administration.

Please bring all notes pertaining to attendance to the attendance office prior to the start of period 1.

EARLY DISMISSAL

If a student must leave school during the day a note of explanation from a parent or guardian, requesting early dismissal is to be presented to the Attendance Secretary before school begins.  A dismissal slip will be given for the appropriate time and the student must present this slip to the subject teacher at the beginning of class.

ILLNESS DURING CLASS TIME

If you become ill during class, ask permission of your subject teacher to leave the room. You must report to the Attendance secretary immediately who will arrange for you to phone parents, go to the sick room or go home.

LATES

If you arrive to school after period one has started, and it is after 8:40 a.m., you must come to the Attendance Office in order to receive an admit slip.   In addition, a student is late for class if they arrive unprepared (e.g. no notebook or materials) or out of uniform after the class begins as per the daily schedule.

Students will not be allowed into class if they are more than 20 minutes late for period one OR more than 10 minutes late for any other period.  Such students are to report to the attendance office. In addition, students will not be allowed into class if they are returning to school late from their lunch period. Such students are to report to the attendance office.

ABSENCES

OCCURRENCE ACTION
1 to 5 Absences Teacher discusses absence(s) with student

Teacher to contact home

 

10 Absences

 

Teacher discusses effect of absences on performance with student

Teacher refers student to a Vice-Principal with previous history

Vice-Principal meets with student to discuss concerns regarding absences and contacts home

15 Absences Vice-Principal contacts home to outline possible withdrawal from class

TRUANCIES

OCCURRENCE ACTION
 

1st, 2nd, 3rd, and 4th Truancies

 

Teacher/ Vice-Principal discusses truancies with the student

Parent/Guardians will be informed

Student must have a note from the Vice-Principal before returning to class

Detentions will be assigned

Further Truancies The student may be suspended

The student may be demitted from the course

The credit may be deferred

LATES

OCCURRENCE ACTION
1 to 4 Lates The teacher will contact parents by at least the 4th late and document date of contact on tracking sheet before student will be seen by the Vice-Principal
5th Late Student sent to the Vice-Principal with tracking sheet

Vice-Principal reviews late policy with student

Vice-Principal contacts parents and informs them that any subsequent late may result in a suspension.

Student is placed on late/no class list

Further Lates Parents will be contacted. Meeting with school administration.